Privacy Notice

Part 1

The Data Protection Act 2018 (“DPA 2018”) and the General Data Protection Regulation (“GDPR”) impose certain legal obligations in connection with the processing of personal data.

Coniston Accounting Ltd is a data controller within the meaning of the GDPR and we process personal data. The firm’s contact details are as follows: Coniston Accounting Ltd, 37 Coniston Close, Gillingham, Kent, ME7 2TJ. We have appointed a Data Protection Manager as our point of contact. Should you wish to contact them you can do so by emailing ellieprifti@conistonaccounting.co.uk.

We may amend this privacy notice from time to time. If we do so, all information will be available to you on this website and for clients a notice of an update will be issued to your preferred contact method.

Where we act as a data processor on behalf of a data controller (for example, when processing payroll), we provide an additional schedule setting out required information as part of that agreement. That additional schedule should be read in conjunction with this privacy notice.

Situations in which we will use your personal data:

• you request a proposal from us in respect of the services we provide;
• you OR your employer OR our clients engages us to provide our services and also during the provision of those services;
• you contact us by secure portal, email, telephone or post (for example when you have a query about our services);
• from third parties and/or publicly available resources (for example, from your employer, from Companies House or information from any third parties we use for the purpose of obtaining specialist advice)

The kind of information we hold about you:

• your personal details (such as your name and/or address);
• details of contact we have had with you in relation to the provision, or the proposed provision, of our services
• details of any services you have received from us;
• our correspondence and communications with you;
• information about any complaints and enquiries you make to us;
• information from research, surveys, and marketing activities;
• Information we receive from other sources, such as publicly available information, information provided by your employer OR our clients or information from any third parties we use for the purpose of obtaining specialist advice

The legal bases for our intended processing of personal data

Our intended processing of personal data has the following legal bases:

• At the time you instructed us to act, you gave consent to our processing your personal data for the purposes listed above
• The processing is necessary for the performance of our contract with you.
• The processing is necessary for compliance with legal obligations to which we are subject (e.g. MLR 2017).
• The processing is necessary for the purposes of the following legitimate interests which we pursue

Persons/organisations to whom we may give personal data

We may share your personal data with:

• HMRC
• any third parties with whom you require or permit us to correspond
• subcontractors
• an alternate appointed by us in the event of incapacity or death
• tax insurance providers
• professional indemnity insurers
• our professional body AAT and/or the Office of Professional Body Anti-Money Laundering Supervisors (OPBAS) in relation to practice assurance and/or the requirements of MLR 2017 (or any similar legislation)

If the law allows or requires us to do so, we may share your personal data with:

• the police and law enforcement agencies
• courts and tribunals
• the Information Commissioner’s Office (ICO)

We may need to share your personal data with the third parties identified above in order to comply with our legal obligations, including our legal obligations to you. If you ask us not to share your personal data with such third parties we may need to cease to act.

Part 2

Visitors to our website

Our privacy policy is simple…

• We do not share any personal information we collect on you with any other organisations or individuals.
• We keep all information you provide to us completely confidential, no matter how or why you provide it.
• Only those employees and contractors we specifically employ with relevant business duties may access personal information, and only to perform their duties. They are strictly prohibited from any other use.
• No personal information will be provided to any third party, except for in the unusual event that we are required to do so by law.

By using any of the forms on our website, you implicitly agree to be bound by our privacy policy and legal disclaimer.

By using any of the forms on our website you agree to have your email address added to our mailing list.

You may receive periodic mailings from us with information on services or news. If you do not wish to receive such mailings, please let us know by contacting us. All emails sent will give you the option to unsubscribe.

We take all reasonable precautions to protect any personal data that our users may input via this website. We cannot, however, be responsible for loss or misuse of personal data which is intercepted or otherwise accessed by unauthorised persons. We therefore exclude all liability for this.

We are committed to complying with EU and U.K. data protection laws to the extent that they apply to our use of personal information.

You have the right to ask us for a copy of your personal data and have the right to amend or delete the data.

Your right to know

To contact us regarding our privacy policy, reach out to our Data Protection Manager at ellieprifti@conistonaccounting.co.uk.

You may receive periodic mailings from us with information on services or news. If you do not wish to receive such mailings, please let us know by contacting us. All emails we send to you will give you the option to unsubscribe.

Your personal data might be accessed by web developers and other contractors providing us with newsletter functionality.

Your personal data will be stored until you tell us otherwise.

In case you would like to exercise any of your GDPR related rights (the right to access, rectification, erasure, restriction of processing and right to data portability) please contact us via email or contact us form that can be found on our Contact Us page.

You have the right to lodge a complaint with the supervisory authority.

It is not contractually binding to provide us with your personal data to receive a newsletter from us.

Personal data provided via the newsletter subscription form is not profiled and automated decision making is not applied.

We will not use personal data provided via the sign-up form for any other purpose than described above.

Cookies and tracking

In order to improve the overall experience of visiting our website, we use a server-based log to collect anonymous information about our website visitors. This data is only used to generate statistical charts and will not be used in any other way.

Use of Cookies on our website

You have given us consent to use cookies during your visits. Withdraw consent

By using this site, you have given us consent to use cookies.

Cookies are small text files that are stored on your computer when you visit a website. They are mainly used as a way of improving the website functionalities or to provide more advanced statistical data.

Google Analytics

Our website uses Google Analytics which relies on cookies to generate more advanced visitor charts and data mining reports. Similarly to our server-based logs, Google Analytics collects anonymous information that will not be used to identify our website visitors.

Controlling Cookies

Your web browser (the software you use to access our website) should allow you to control the cookies that it stores on your computer. Please refer to the relevant supplier’s website to find out more.

If you feel that this site is not following its stated information policy, you may contact us by phone, email or post.

Changes to this policy

We will post any changes to this policy on our website. Those changes will then apply to any future use by you of our website.